Offer Letter Template

How to make an offer

Hooray! You've found an amazing candidate and you want to hire them. 

Here is an example letter you can use to make your offer. Make sure to read it carefully and modify it to suit your needs.

------

[School name]

​Offer of Employment 
Date:

Dear _______,

 This is an employment agreement between ​[School name] and [co-teacher name] for the school year of [XXXX - XXXX], in the position of Early Childhood Teacher. The position begins DATE.  Employment for the [XXXX-XXXX] term will be determined based on enrollment and performance review.

The shift hours for this position are x:xx AM – X:XX PM, Monday – Friday. ​[School name] agrees to pay an hourly wage of $XX.00 per hour. Although some weeks may have more or less hours, your anticipated weekly schedule is XX hours per week (schedule TBD) year-round. Schedule may be subject to change based on other teacher absences or changes to other teachers’ availability, however,  ​[School name] leadership tries it’s best to honor each teacher’s scheduling preferences.

 This employment offer includes _ paid holidays and __ sick days per year.  

 This offer of employment is contingent on the following:

• Proof of U.S. work authorization
• A clear background check through a licensing authority [State] approved vendor
• A negative TB test result 
• Up to date with immunizations as required by [State] Law
• Additionally, ​[School name] requires all employees to be certified in CPR training and Preventive Health [Adjust as Necessary for Individual State Requirements].
• You will be reimbursed for costs of training, background checks, certifications after 3 months of employment (probationary period).

You are eligible for a $XXX training stipend per year to be applied to professional development in the field of child development (course, permits, audiobooks, workshops, etc.). 

The ​[School name] employee is responsible for the quality of the program. This responsibility includes flexibility, outward support of the overall program, and a commitment to maintaining a positive working environment. 

 We further ask that you are dedicated to the process of the learning and training in the field of Early Childhood Education and Child Development.

[School name]  employees must present a clean, modest, and professional manner of dress at all times, while maintaining the ability to fully interact in all area of the curriculum. Short shirts, low cut shirts, and torn and/or stained clothing are not appropriate. 

Relationships with parents must be kept professional. Discussions with parents during school hours may always concern the child and be kept brief so as not to interfere with the quality of the program. Employees may not babysit or house-sit for current [School name] students. 

Should you accept this conditional offer, your continuous employment will require both satisfactory job performance and agreement with existing and future [School name] policies. Employment can be terminated for any reason or without notice at anytime. 

I look forward to welcoming you into the  [School name] community and hope you will find your employment with  [School name] to be a gratifying and enjoyable experience. If you have any questions, please email me at [Email Address].

Please signify your acceptance of the offer by signing and returning to me the enclosed copy of this letter along no later than XXX (Friday of the week offered).

Signed: _____________________________ Dated: ___________________________
([School name] Director)

 
-- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- --

I hereby accept employment on the circumstances set above in this letter.

Signed: _________________________  Name: __________________ Dated:_______________
([School name] Employee)